Abacus Insights, Inc. and its Affiliates (collectively “Company” or “We”) is committed to protecting personal information and using it responsibly. This notice explains what personal information the Company collects in connection with your job application, how and why we use it, how it may be shared, and the rights available to individuals, including job applicants and candidates.

  1. Information We Collect

We collect personal information that is relevant and necessary for business operations and recruiting activities.

General Information

Depending on how you interact with us, we may collect:

  • Identifiers such as name, email address, phone number, and other contact details
  • Professional or business information
  • Online identifiers, including IP address and limited device or usage information
  • Communications and correspondence with us

Sensitive Personal Information: We process sensitive personal information only where strictly necessary (e.g., right-to-work, accommodations, diversity reporting where permitted) and subject to appropriate safeguards.

This information is used to operate our business, communicate with individuals, and maintain our systems and services.

Applicant Information

If you apply for a role, we may collect:

  • Resume or CV, work history, education, certifications, and skills
  • Interview notes, assessments, and other application materials
  • Compensation expectations, role preferences, and availability
  • Any additional information you choose to provide during the hiring process

This information is used to evaluate qualifications, manage the hiring process, make employment decisions, and meet legal and compliance requirements.

We do not intentionally collect sensitive personal information unless required by law, necessary for employment eligibility, or voluntarily provided by you.

  1. Sources of Personal Information

We may collect information directly from you, from recruiters, from references, from background check providers, and from publicly available sources, where permitted by law.

  1. Purpose and Legal Basis for Processing

We use personal information for recruiting and hiring purposes, including to evaluate candidates, manage applications and interviews, verify information and conduct background checks (where permitted), comply with legal and regulatory obligations, support equal employment opportunity, improve our recruiting processes, maintain talent pools for future opportunities, protect our systems and prevent fraud, and, where applicable, use technology-assisted tools to support candidate evaluation, subject to appropriate human oversight.

Applicant information may be used to:

  • Assess qualifications, experience, and suitability for roles
  • Conduct interviews and selection processes
  • Communicate with candidates about opportunities and outcomes
  • Administer offers, background checks (where permitted), and onboarding
  • Maintain recruiting records and comply with applicable laws
  • Analyze and improve our recruiting practices over time
  1. Automated Decision-Making and Use of Artificial Intelligence Tools

We provide advance notice of automated tool use, maintain audit documentation, and provide reasonable accommodations or alternative assessment methods where required by law. We use technology‑assisted tools, including AI‑enabled systems, as part of our recruitment process to support recruiter efficiency and consistency.

These tools may assist with:

  • Identifying experience or skills relevant to a role
  • Sorting or prioritizing applications for recruiter review based on job‑related criteria

These tools do not make hiring decisions. No employment decision is made through automated means. Recruiters and hiring managers review applications and exercise judgment at all stages of the process.

We periodically review these tools to help ensure they are used appropriately, responsibly, and in compliance with applicable laws. Where required, additional disclosures (including bias audits or notices) are available on our Careers site.

  1. Sharing of Information

We may share personal information with:

  • Internal teams involved in recruiting, hiring, and business operations
  • Third‑party service providers that support recruiting, technology, analytics, background screening, or compliance activities
  • Government authorities or regulators where required by law

Service providers are required to protect personal information and use it only for authorized purposes.

  1. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described above, unless a longer retention period is required or permitted by law, typically no longer than 1–3 years unless extended by law or consent.

  1. International Transfers

Where personal data is transferred outside the country of origin, we implement appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms.

  1. Your Rights

Depending on where you reside, you may have rights to:

  • Access and obtain a copy of your personal information
  • Correct or update inaccurate information
  • Request deletion of personal information
  • Object to or restrict certain processing activities
  • Request information about our use of automated or AI‑assisted tools

Where you have given us your consent for our use of your Personal Information, you have the right to withdraw your consent at any time, and we will apply your preferences for the future. To exercise these rights, please contact us using the information provided on the next page. We may need to verify your identity before responding.

U.S. State Privacy Rights: Residents of certain U.S. states (e.g., California, Virginia, Colorado) may have additional rights including the right to know, delete, correct, and opt out of certain processing. We do not sell or share applicant personal information for cross-context behavioral advertising.

NYC Local Law 144 Requirement: A summary of the most recent bias audit is publicly available before the use of the tool, in compliance with NYC Local Law 144.

Background Checks: Where permitted, background checks are conducted in compliance with applicable law, including the Fair Credit Reporting Act (FCRA), and require appropriate disclosures and authorizations.

Equal Opportunity and Anti-Discrimination: We process applicant data in accordance with equal employment opportunity laws and do not use information in a manner that results in unlawful discrimination.

  1. Data Security

We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, or disclosure.

  1. Updates to This Notice

We may update this notice from time to time to reflect changes in our practices or legal requirements. Any updates will be posted with a revised effective date.

Contact

If you have questions about this notice or our data practices, please contact:

privacy@abacusinsights.com or write to:

Abacus Insights, Inc.
101 Federal Street, Suite 450
Boston, MA 02110
Attn: Privacy